We are taking images faster than ever but what happens when the hard drive is full? Or inevitably crashes? Or there is a flood, a tornado, a hurricane or an earthquake? How will you recover those memories? Photos, when lost, are often the one thing people wish they had saved. Homes, computers, furniture can all be repaired or replaced. It often takes a loss for us to realize how important it is to make backups. Here are some tips for implementing a system right now.
Keep your most cherished printed albums near the door so you can ‘grab & go’ in the event of emergency evacuation. This might be wedding or genealogy albums that are irreplaceable. Of course, there are great scanning solutions that are inexpensive and well worth the effort to have an electronic version – just in case.
Having a USB drive that contains current family pictures is a great safety measure. During a disaster, it will be important to show recent photos to aid in search & rescue, especially for children. Many mobile phones have space for a memory card – consider taking pictures of your family right from your phone and save it to that card. Remember though, the key is to have current day pictures so update them, at least quarterly, for growing children.
Backing up to CD or DVD and keeping them in a fire safe box might be considered common practice. Be aware. Paper burns at 400 degrees and standard fire safes are rated for 350.[i] CDs, DVDs, and photographs melt and become destroyed at around 150 degrees.[ii] Depending on the importance of your images, there are safes on the market that will accommodate you though they are more expensive than standard fire safes. You will want to know how long they can survive in the heat as well as their temperature rating.
CDs and DVDs also have a limited use and actually wear down in time; even the ones that are not re-writable typically become worn down after using them about 1,000 times. If you decide to back up to CD or DVD make sure you make extra copies and store them in a safe place away from heat. One copy to use and another to store may be a good idea.
As an alternative, there are external hard drives and servers at reasonable prices that can withstand fire for at least 30 minutes as well as flooding. We are seeing the improvement of technology to help us keep our memories safe at a great price! In addition, it is worth considering the use of an internet based back-up solution for the most important images…. Just in case.
Now the question to ask is manual vs. automatic back up? Even though the manual backup may take longer, you have more assurance it is getting done. Using a trusted, reliable automatic backup will be more efficient; however it is up to you to make sure you double check that it is doing the job well. A blend of these options is your best solution to lessen the risk of potential loss.
Our computers are becoming the modern day shoebox for our photos and important memories. It is even more important today to make sure those memories last for future generations to enjoy.
About the authors:
Keith Erwood is the Owner and Principal of Continuity Corporation a risk management business, specializing in business continuity, disaster recovery and emergency preparedness for business. Keith has also authored numerous articles on preparedness issues and writes the disasterpreparednessblog.com, he regularly speaks on preparedness as well. Keith is currently the President of his local chapter of ACP (Association of Contingency Planners – International) and recently started BRRF.org
Karen has been scrapbooking since childhood. She always put her pictures into albums. She loves the social aspect of scrapbooking as well as being able to put her pictures into great looking albums. In ten years, she has completed over 30 albums herself. She considers her personal style to be quite simple. However now that she has ‘gone digital’ she finds herself taking longer and getting more creative with her layouts. She has been helping her clients keep up-to-date with their photos for over 6 years. Since January, 2009 her clients have completed over 20 albums, hundreds of pages, and have maintained sanity in the effort of keeping their photos managed. You can learn more about Karen at Photos Kept Alive.
[i] Underwriters Laboratories. “Record Protection” http://www.ul.com/global/eng/pages/offerings/industries/buildingmaterials/fire/resistance/safes/ (16 Dec. 2009)
[ii] Underwriters Laboratories. “Ten things you did not know about UL’s safe testing” http://www.ul.com/global/eng/pages/corporate/newsroom/storyideas/urbansafetymyths/safes/ (16 Dec. 2009)